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ASSURE Educational Services has put-together the scheme of work on Office Practice – SS1, SS2 and SS3 based on the National Curriculum and the syllabus of WAEC and NECO. All the topics highlighted in the National Curriculum and the syllabus of WAEC and NECO have been accommodated in our Scheme of Work.
End of term Assessment Tests in SS1, SS2 and SS3 alongside Overall Assessment Tests are available. Schools may adopt our scheme of work because of its simplicity and ease of monitoring of academic activities.
The Scheme of Work stated below is inexhaustible. Schools are encouraged to input weeks and periods of completion of topics in accordance with the academic calendar, number of students and available classes.
SS1 Office Practice – 1st Term Scheme of Work
|SS1||1st Term||THE OFFICE||i. Definition of the office.
ii. Functions of the office.
iii. Layout of the office.
iv. Principles of office organization.
(a) Span of control,
(b) Unity of control,
(c) Unity of function, etc.
v. Office procedures.
vi. Sections of the office.
|DEPARTMENTS IN AN ORGANIZATION||i. List of departments in an organization.
ii. Functions of each department in an organization.
iii. Organizational chart.
SS1 Office Practice – 2nd Term Scheme of Work
|SS1||2nd Term||OFFICE EQUIPMENT||i. Meaning of office equipment.
ii. Types of office equipment.
(c) Stapling machine,
(d) Duplicating machine,etc.Electrical:
(c) Shredding machine,
(e) Scanning machine,
(f) Facsimile machine, etc.iii. Uses of office equipment.
iv. Care of office equipment.
|THE RECEPTION||i. Meaning of the reception.
ii. Duties of the receptionist.
iii. Documents handled by a receptionist.
iv. Qualities of a receptionist
v. Procedures for handling telephone calls.
SS1 Office Practice – 3rd Term Scheme of Work
|SS1||3rd Term||OFFICE DOCUMENTS||i Meaning of office documents.
ii Types of office documents.
iii. Uses of office documents.
iv Preparation of office documents.
|OFFICE CORRESPONDENCE||i. Meaning of office correspondence.
ii. Types of office correspondence.
(b) Business letters,
(c) Notice of meetings,
(d) Minutes of meetings,
SS2 Office Practice – 1st Term Scheme of Work
|SS2||1st Term||i. Types of mail:
(a) Personal mail,
(b) Official mail,
(c) Urgent mail,
(d) Confidential mail
ii. Classification of mail:
(a) incoming mail,
(b) Outgoing mail.
iii. Procedures for handling incoming and outgoing mail.
|FILING||i. Definition of filing.
ii. Systems of filing.
iii. Classifications of filing
iv. Purposes of filing.
v. Steps involved in filing.
vi. Filing equipment.
SS2 Office Practice – 2nd Term Scheme of Work
|SS2||2nd Term||COMMUNICATION||i. Definition of communication
ii. Importance of communication.
iii. Types of communication
(b) Non verbal
iv. Methods/Media of communication
(a) Print (newspapers, magazines, directories, handbills, flyers, etc.)
(b) Electronic (radio, television, audio and video conferencing, etc)
v. Communication service providers:
(c) Media houses
(d) Satellite stations
(e) The internet
(f) Global System of Mobile Communication (GSM)
|MEETINGS||i. Definition of meeting.
ii. Purpose of meeting
iii. Types of meeting
(a) Statutory meeting,
(b) Emergency meeting,
(c) Board meeting,
(d) Management meeting,
(e) Annual General Meeting,
(f) Staff meeting,
(g) Committee meeting.
iv. Procedure for conducting a meeting
(a) Opening prayer,
(c) Chairman’s opening remarks,
(d) Reading of the last minutes,
(e) Correction ( if any),
(f) Adoption of the last minutes,
(g) Matters arising from the last minutes,
(h) Main business,
(i) Any other business (AOB),
(j) Chairman’s closing remarks,
(k) Adjournment/ closing,
(l) Closing prayer.
v. Meeting Terminologies:
(c) A O B.
(d) Adjournment, etc.
vi. Roles of the chairman/secretary
vii. Writing the minutes.
SS2 Office Practice – 3rd Term Scheme of Work
|SS2||3rd Term||REPORT WRITING||i. Meaning of report.
ii. Types of report – Formal
(a) Short report
(b) Long report
(c) Investigative report
iii. Parts of a report.
iv. Importance of report writing.
|INFORMATION||i. Definition of information.
ii. Types of information.
iii. Uses of information.
iv. Sources of information.
v. Storage of information.
vi. Qualities of good information
(c) Speed of delivery,
(d) Usability, etc.
SS3 Office Practice – 1st & 2nd Term Scheme of Work – Revision